Required Documents to be submitted:
- A budget of one page identifying the projected expenses and income of the program
- A copy of your latest form 990, 990EZ or 990PF if you file one
- A copy of your most recent annual report including the audited financial statements, if such audits are made
- A list of the members of the governing board of your organization
- A copy of the IRS determination letter indicating your 501(c)(3) tax-exempt status
- A formal, separate Grant Proposal (Grant Proposal Guidelines below)
Grant Proposal Guidelines
Please prepare and attach a formal, separate Grant Proposal for the program(s)/project(s) that the Organization will use the Hellenic Foundation’s Grant. Describe how the Grant will further the missions of both the Organization and the Hellenic Foundation. The formal, separate Grant Proposal must include the following sections with corresponding information:
1. Program/Project Abstract. The project abstract must include a succinct summary of the program/project, which is no longer than one page. The abstract should describe the need for the project, the population it will serve, a brief description of the project and its goals and objectives, as well as the applicant’s background and qualifications. Please include and the funding your organization seeks. Lastly, explain how the program/project will be evaluated by your organization to measure the success of the program/project. While at the beginning of the Formal Grant Proposal, the abstract should be the last portion of the separate, formal Grant Proposal that your organization drafts.
2. Statement of Need. The statement of need must explain the problem or circumstance that the program/project will attempt to address, including a description of the population the program/project will serve.
3. Program/Project Description. Describe the program/project and provide information on how your organization will implement it, including information on what the organization will accomplished and the desired outcome.
4. Goals & Objectives. Detail the project objectives in measurable terms that address the Statement of Need.
5. Timeline. Include past dates from preparation and submission of the Grant Application and future projected dates from: desired receipt of grant funds; implementation of the program/project and any described phases or steps; anticipated milestones or deadlines for interim goals and objectives; through to the completion of the program/project.
6. Budget. Include a detailed financial budget of all expenses and revenue sources, if applicable, for your program/project. Mention any co-funding that you are using from other sources. You may want to include a brief narrative of expenses along with a table of individual cost components.
7. Evaluation. Provide information on the metrics that will be used to analyze, measure or otherwise determine the effectiveness of the program/project.
8. Staff and Organizational Information. Include the staff qualifications, certifications, and skills of those individuals who will become involved with the program/project, and describe the organization’s capacity to implement and sustain the program/project.
9. Appendix. Attach relevant items in the Appendix including letters of support, research support, organizational collateral, proof of non-profit tax status, annual reports, audits, etc.
In addition to the written applications, grant applicants are given the opportunity to make oral presentations regarding their proposals. These presentations are optional, may not exceed 30 minutes in length, and may be presented by conference call, video conference, or in person. Hellenic Foundation will contact grant applicants in the fall of each year to schedule the presentation.Grant Guidelines